Scanning Station Checklist

Use this checklist for each arrival or dismissal session.

Session details

Date: _______________________________________

Branch: _____________________________________

Check occasion: _____________________________

Staff on duty: ______________________________

Before opening the station

Device is charged
Backup device is available, if required
Internet connection tested
Camera access tested
Staff signed in
Correct branch selected
Correct check occasion selected
Exception log available
School office / supervisor contact confirmed

During scanning

Ask visitor to show QR code
Scan QR code
Verify visitor name and role
Verify student name(s)
Verify student photo, if used by the School
Confirm scan only if details match
Wait for parent confirmation where required
Escalate mismatches or declined confirmations
Record exceptions according to School procedure

Closing the station

Review any unresolved confirmations
Confirm exception log is complete
Report device or network issues
Hand off concerns to administrator
Sign out of shared devices

Notes

____________________________________________________________________

Template note: This sample is provided for general onboarding and operational support. Schools should review and adapt it to their own policies, legal requirements, and local regulations before use.

Scanning station checklist