# School Launch Checklist

Use this checklist before the first live SpurrCampus check-in day.

## 1. School structure

- [ ] Branches / campuses created
- [ ] Grades created
- [ ] Classes created and linked to the correct branch and grade
- [ ] Current academic year or school term created
- [ ] Optional locations created, if used by the School

## 2. Student records

- [ ] Student accounts created or imported
- [ ] Each student has an active enrollment
- [ ] Enrollment includes branch, academic year, grade, and class
- [ ] Student photos added, if used by the School
- [ ] Student tags added, if used for houses, groups, or communication targeting

## 3. Check-in setup

- [ ] Morning drop-off check occasion created
- [ ] Afternoon pickup check occasion created
- [ ] Check occasions are active
- [ ] Branch assignments checked
- [ ] Test QR generated
- [ ] Test scan completed
- [ ] Parent confirmation flow tested, if used

## 4. Users and access

- [ ] School administrators invited
- [ ] Backup administrator invited
- [ ] Scanning staff invited
- [ ] Scanning staff assigned to the correct branch
- [ ] Parent invitation plan confirmed
- [ ] Driver and guardian authorization process confirmed

## 5. Forms and consent

- [ ] Parent consent form reviewed and adapted
- [ ] Pickup authorization forms reviewed and adapted
- [ ] Driver authorization form reviewed and adapted
- [ ] Temporary pickup form reviewed and adapted
- [ ] School privacy notice reviewed and approved
- [ ] School procedure approved by leadership

## 6. Communication

- [ ] Parent rollout letter prepared
- [ ] Staff training notice sent
- [ ] Parent FAQs prepared
- [ ] Support contact identified
- [ ] Emergency communication procedure confirmed outside the digital system

## 7. Staff training

- [ ] Scanning staff trained on sign-in
- [ ] Scanning staff trained on branch and occasion selection
- [ ] Scanning staff trained on QR scanning
- [ ] Scanning staff trained on manual check-in rules
- [ ] Scanning staff trained on exceptions and escalation
- [ ] Exception log process confirmed

## 8. Go-live day

- [ ] Devices charged
- [ ] Network tested at scanning station
- [ ] Backup device available
- [ ] Administrator assigned to monitor check events
- [ ] Staff know who to call for exceptions
- [ ] End-of-day review scheduled

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**Template note:** This sample is provided for general onboarding and operational support. Schools should review and adapt it to their own policies, legal requirements, and local regulations before use.